If you’ve been running a print shop for a while, you already know—things can go sideways fast without clear processes. That’s where SOPs (Standard Operating Procedures) come in.
Think of SOPs as your “shop manual.” They’re step-by-step guides for every machine and process in your shop, so things get done the way you want them done—every single time.
Why SOPs Matter
- Consistency: Whether it’s setting up your auto press or reclaiming screens, SOPs make sure every operator follows the same steps and settings.
- Efficiency: No wasted time trying to remember how to run a job or troubleshoot a machine.
- Cross-Training: Your team can learn new tasks without relying on one “go-to” person. If someone’s out sick or on vacation, the work still flows.
- Freedom for You: When your crew can follow documented processes, you can step off the production floor and focus on sales, growth, or maybe even taking a real day off.
Adding Video to Your SOPs
Written SOPs are great—but video takes them to the next level.
Here’s how:
- Record the Process: Show exactly how to operate a machine or complete a task, using your shop’s settings and best practices.
- Host It Online: Upload the video to YouTube as “unlisted” (only people with the link can view) or store it in Google Drive.
- Link It to a QR Code: This is where the magic happens.
QR Codes = Instant Access
Once your video is hosted, create a QR code for that link (try QRcodemonkey.com—it’s free and easy).
Then print the QR code and stick it right on the machine.
Example: Got an auto coater?
- Record a video showing how to turn it on, set it up with your shop’s coating settings, and shut it down properly.
- Post the QR code on the auto coater itself.
- Now, any team member can scan it for a quick refresher—no chasing down a supervisor.
Here’s what that might look like in real life:
Scan me for the “Coating Screens” SOP video
Check out our in depth blog that goes over the process of how to Link QR codes to SOP’s for your screen printing shop.
Keep Written SOPs Too
Videos are great for quick reference, but written SOPs still have their place. You can:
- Link them in the same QR code as the video
- Keep them in a shared folder
- Store a printed copy in a shop binder for easy access
There’s no one “right” way—many shops use both.
Why This Works
In our experience, QR codes on the production floor are a game-changer. They keep everyone on the same page, reduce training time, and help answer questions on the spot. Plus, they make it easy for seasoned team members to refresh their memory on a task they haven’t done in a while.
Bottom line: SOPs + Video + QR Codes = a smoother, smarter, more self-sufficient print shop.
Need Help Getting Started?
At MADE Lab, we help print shops create clear, customized SOPs—complete with videos, QR codes, and hands-on training. Through our Training & Support program, we’ll work with you and your team to document processes, train staff, and streamline production so your shop runs like a well-oiled press.
